MSWord Mail Merge for Beginners: A Simple Steps

=> Mail Merge

Mail Merge is an invaluable tool in word processing software that allows you to efficiently create personalized documents, such as letters, emails, labels, or envelopes, for a large number of recipients. Instead of typing each one individually, Mail Merge merges a single document template with a list of recipient data, generating unique, customized outputs in minutes.

=>  How to Use the Mail Merge Tool In simple steps:-

1. Prepare Your Main Document: Begin by typing the core content of your letter.
2. Navigate to the Mailings Tab: In your word processor, locate and click on the Mailings tab in the top ribbon.
3. now go to mailings tab----> start mail merge group.
4. now click on select recipients tool ----> click on type new list.
5. a box will open then click on customize columns button. now a box will open again .
6. delete your first field name and then press shortcut key dy , dy , dy....for deleting all fields.
7. now click on add button ,
8. now type your new field name like name, address, contact number 
9. then press enter .
10. then again press ok , and now save the file .
11. now go to Mailings tab----> write & insert filed group .
12. and click on insert merge field tool ------> click on your field name
13. one by one [ make sure your cursor on top of your letter ]
14. now go to mailings tab---->finish group ----> click on finish & merge tool.
15. now click on edit individual documents ----> a box will open
16. then click on all record then press enter.

=> How to edit your recipients list in Mail merge.

        1. go to mailings tab---> start mail merge group
        2. and click on edit recipients tool

        3. a box will open now select your file from data source & click on edit.

     4. now your list will open ----> and now change your list then press ok.